National Qualifications Framework Act, 2008 (Act No. 67 of 2008)NoticesPolicy for the Certification of Candidate Records on the General and further Education and Training Qualifications Sub-FrameworkChapter 5 : Certification of Candidate Achievement18. The management of certified data |
| (1) | Umalusi is the custodian of all certified data and is therefore responsible for verifying certified data for qualifications registered on the GFETQSF. |
| (2) | Certified data is available for research purposes but must always be stored in a secured environment to protect the data of individual candidates. |
| (3) | Certified data for research purposes, as contemplated in sub-paragraph (2) above, may only be used— |
| (a) | within the parameters determined by Umalusi’s Ethics Policy and adherence to public laws. |
| (b) | subject to the approval of the CEO in the case of third-party requests for certified data from Umalusi for research purposes only, provided the request has been done in good faith; and |
| (c) | if the necessary authority is exercised in compliance with applicable laws relating to protection of information. |
| (4) | In the event of an assessment body being de-accredited or closes down— |
| (a) | A written agreement with regard to the finalisation of assessment data for certification between Umalusi and the outgoing assessment body must be put in place. |
| (b) | All assessment data and examination administration information from the de-accredited assessment body must be handed over to Umalusi for safekeeping; and |
| (c) | Candidates from the affected assessment bodies may apply for their lost certificates at Umalusi after the assessment body has been de-accredited. |
| (5) | If an assessment body is no longer accredited by Umalusi, the certification data of candidates must be available as reliable and valid certification data in order to allow a candidate to request a replacement certificate. |
| (6) | In the event of an assessment body no longer being accredited by Umalusi, as contemplated in sub-paragraph (5), Umalusi, who is the custodian of the certified data, may approach another accredited assessment body or a department of education to host the examination and resulting data for certification purposes. |
| (7) | The candidates registered at the assessment body no longer accredited by Umalusi, as contemplated in sub-paragraph (6), will be allowed to request a replacement certificate through the nominated hosted assessment body contemplated in sub-paragraph (6). No changes to data of candidates on certificates issued in such case will be accommodated; only a replacement of a certificate must be issued. |