National Qualifications Framework Act, 2008 (Act No. 67 of 2008)NoticesPolicy for the Certification of Candidate Records on the General and further Education and Training Qualifications Sub-FrameworkChapter 3 : Enunciation of Umalusi's Processes and Procedures to develop and manage an appropriate system for the certification of candidate achievements10. Responsibilities of the assessment bodies for the development and management of an appropriate certification system |
| (1) | Assessment bodies must adhere to the regulations pertaining to the conduct, administration, and management of the national examinations. The following sections from the regulations are of importance to the certification system— |
| (a) | Registration of candidates. |
| (b) | Management of irregularities; |
| (c) | Registration and accreditation of independent/private education institutions. |
| (d) | Access to certification information; and |
| (e) | Minimum requirements for an examination computer system. |
| (2) | Assessment bodies must adhere to Umalusi’s requirements for standardisation, statistical moderation and resulting, and must submit all candidate records to Umalusi for the approval of the examination results. |
| (3) | Only candidates’ records that were approved during the resulting process must be submitted to Umalusi for certification. |
| (4) | The certification data submitted to Umalusi must comply with the directives for certification as published by Umalusi for the qualifications registered on the GFETQSF. |
| (5) | Assessment bodies are responsible for preparing and submitting certification data to Umalusi in terms of first issues, re-issues and replacement certificates for candidates from September 1992 for qualifications on the GFETQSF. |
| (6) | Assessment bodies must submit a signed declaration with the submission of the examination and resulting data for certification to Umalusi for bulk certification. |
| (7) | Assessment bodies must ensure that all candidates’ records are submitted for certification and are certified by Umalusi. |
| (8) | Assessment bodies must ensure that candidates enrol/register at independent/private educational institutions that are accredited by Umalusi |
| (9) | The resulting and certification computer system must also support the automatic combination of academic records (subject statements) into a certificate and be able to process replacements (duplicates) or re-issues of certificates. |
| (10) | Assessment bodies must ensure and apply stringent security measures during the processing of queries, the combination of results and the verification of results. |
| (11) | Assessment bodies must ensure that there are backup copies of the electronic certification records and that data is securely saved. |
| (12) | Assessment bodies are responsible for the collection of the certificates from Umalusi and distribution thereof to certificate holders. |